8. Communicating the Plan

Ref:📕CompTIA Project+ Study Guide: Exam PK0-005 (Sybex Study Guide)

Project+ (PK0-005) Chapter 08. Communicating the Plan

1 / 42

What represents examples of formal communications in project management?

A. Project kickoff meetings and impromptu meetings

B. Emails, phone calls, and conversations

C. Team-building sessions and phone calls

D. Status reports, team status meetings, and team-building sessions

2 / 42

What information does a typical project dashboard display?

A. Cost, Employee Attendance, Employee Performance

B. Cost, Time, Delivery Delay

C. Cost, Time, Deliverables

D. Work Breakdown Structure, Time, Deliverables

3 / 42

What are the key elements that should be included in creating agendas for a meeting?

A. Overall project status, Schedule updates, Milestone achievements, Budget status, Current date

B. Overall project status, Schedule updates, Milestone achievements, Budget status, Change requests this period

C. Schedule updates, Current date, Team members’ birthdays, Milestone achievements, Budget status

D. Overall project status, Schedule updates, Birthday reminders, Budget status, Change requests this period

4 / 42

According to the CompTIA objectives, which three types of meetings are generally held during a project?

A. Informative, Collaborative, Decisive

B. Informative, Decisive, Consultative

C. Collaborative, Informative, Participative

D. collaborative, Decisive, Evaluative

5 / 42

Which of the following meetings are not considered a collaborative meeting type based on the CompTIA Project+ (PK0-005) objectives?

A. Project Status Meeting

B. Workshops

C. Focus groups

D. Joint Application Development

6 / 42

What is the primary difference between synchronous and asynchronous forms of communication?

A. Synchronous requires instant response while asynchronous does not

B. Only verbal communication can be synchronous, written communication is always asynchronous

C. Asynchronous communication reduces chances of miscommunication

D. Synchronous communication works best with geographically dispersed teams

7 / 42

What are communication triggers in a project?

A. Controversies during the project process

B. Factors that may bring about the need to update stakeholders or communicate new information

C. The points at which a stakeholder takes over a project

D. Updates made to the project plan without stakeholder consultation

8 / 42

What are the three elements that maintaining communication records, according to the CompTIA objectives, incorporates?

A. Security, Integrity, and Archiving

B. Security, Sharing, and Integrity

C. Archiving, Access, and Sharing

D. Control, Sharing, and Security

9 / 42

What is the main difference between burndown and burnup charts in project management?

A. Burndown charts show the work completed, while burnup charts show the remaining work for the project

B. Burnup charts show the completed work for the iteration and all the remaining work for the project while burndown charts show the work remaining for only the iteration

C. Burndown charts show the work of the iteration and don’t show the entire backlog while burnup charts show the entire backlog and don’t show the work of the iteration

D. Both burndown and burnup charts show the remaining work for the project

10 / 42

Which of the following is NOT a type of meeting based on the CompTIA Project+ objectives?

A. Steering Committee

B. Focus groups

C. Team-building

D. Brainstorming

11 / 42

What components are typically included in a communication plan?

A. Who needs information, types of required information, distribution method, accountability for communication, when the communications will occur

B. Communication skills of project team members, media used for communication, project status reports

C. Stakeholder engagement levels, team communication skills, templates for communication

D. Project update frequency, media used for communication, stakeholders’ email addresses

12 / 42

What three elements are involved in the process of communication?

A. Sender, Message, Transmission

B. Message, Receiver, Feedback

C. Sender, Message, Receiver

D. Transmitter, Message, Decoder

13 / 42

What is the purpose of real-time surveys and polling in a meeting?

A. To coordinate meeting times with attendees’ schedules

B. To keep track of the amount of time team members are spending on tasks

C. To provide instant feedback from the audience

D. To keep track of changes to your project documents

14 / 42

Which of the following types of meetings are categorized as collaborative according to CompTIA objectives?

A. Project Status Meeting

B. Kickoff Meeting

C. Workshop

D. Decision Meeting

15 / 42

According to the CompTIA objectives, what three elements does maintaining communication records incorporate?

A. Security, integrity, and archiving

B. Security, access controls, and backup procedures

C. Integrity, version control, and storage space

D. Archiving, scope documents, and access permissions

16 / 42

Which of the following are the three elements that maintaining communication records incorporates, according to CompTIA?

A. Sharing, storage, and retrieval

B. Creation, modification, and deletion

C. Security, integrity, and archiving

D. Discovery, analysis, and classification

17 / 42

Which one of the following strategies is least effective for communicating with team members in a project setting, as per the given text?

A. Sending emails to all team members about every factor related to the project

B. Holding team meetings at regular intervals to discuss progress and obstacles

C. Using both formal and informal communication methods with team members

D. Considering team member’s input for team meeting structure and status reporting format

18 / 42

Which of the following is NOT identified as a common technique to improve listening skills in the sender-message-receiver model?

A. Making eye contact with the speaker

B. Interrupting the speaker often

C. Recapping what the speaker says in your own words

D. Showing interest in what the speaker is saying

19 / 42

What kind of tools typically reside on the communications platform?

A. Coding tools

B. Collaboration tools

C. Personalization tools

D. Quality Monitoring Tools

20 / 42

Which of the following is NOT listed as a crucial element in a communication plan based on the passage?

A. Level of report detail

B. Stakeholder preferences

C. Communication type

D. Scheduled project breaks

21 / 42

What is the most appropriate method of communication for conveying complicated material?

A. Email

B. Instant messaging

C. Videoconferencing

D. Face-to-face meetings

22 / 42

Which of the following best describes the purpose of a project status meeting?

A. To generate ideas or solutions related to the project

B. To involve business users and application developers in focusing on the business need or problem

C. To inform stakeholders of the project’s progress

D. To conduct market research to understand attendees’ responses and reactions to the project

23 / 42

What is the key difference between synchronous and asynchronous communication?

A. Synchronous communication is verbal, while asynchronous communication is written

B. Synchronous communication requires an immediate response, while asynchronous communication does not

C. Asynchronous communication allows for immediate problem resolution, while synchronous does not

D. Synchronous communication is used for complex messages, while asynchronous is used for simpler ones

24 / 42

Which of the following is not a component that should be included in a communication plan as per the text?

A. Frequency of communication

B. The person responsible for communicating information

C. Stakeholder’s dinner preferences

D. Changes to the project schedule or budget

25 / 42

What type of meeting is brainstorming according to the CompTIA objectives?

A. Collaborative

B. Informative

C. Decisive

D. There is no such category

26 / 42

What are some of the categories of meetings as per CompTIA objectives?

A. Informative, collaborative, decisive

B. Formal, informal, semi-formal

C. Stakeholder, team, customer

D. Project, non-project, budget

27 / 42

According to the CompTIA Project+ objectives, what are the three elements related to maintaining communication records?

A. Security, Integrity, and Archiving.

B. Security, Backup, and Access.

C. Integrity, Storage, and Archiving.

D. Integrity, Efficiency, and Access.

28 / 42

What are the three elements involved in maintaining communication records, according to the CompTIA objectives?

A. Security, Interchangeability, Traceability

B. Security, Integrity, Accuracy

C. Security, Mobility, Archiving

D. Security, Integrity, Archiving

29 / 42

What considerations should a project manager keep in mind while communicating with a geographically dispersed team?

A. Time-zone differences, language barriers, and cultural variances

B. The team member’s preference of coffee

C. Giving special privileges to certain team members

D. Restrict the team to one form of communication

30 / 42

Which of the following is an example of a ’collaborative’ meeting type as per the CompTIA objectives?

A. Demonstrations/Presentations

B. Brainstorming

C. Task Setting/Sprint Planning Meeting

D. Project Steering Committee

31 / 42

What are some uses for multi-authoring and editing software in project management?

A. Conducting brainstorming sessions and reviewing project status reports

B. Signing documents with electronic signatures

C. Providing a way for the project team to connect in real time with one another

D. Allowing for all project team members to create, add, and update a wiki knowledge base

32 / 42

What is considered a legally binding document in the telecommunication methods mentioned in the text?

A. A document sent via email

B. A printed copy of a document reviewed in a meeting

C. A document signed and then faxed

D. A document shared through social media

33 / 42

What key topic areas should always be included in a project status report?

A. Milestone accomplishments, project budget, and team headcount

B. Project schedule, risks, and marketing strategies

C. Milestone accomplishments, project schedule, and budget

D. Risks, changes, and project resources

34 / 42

What is the role of communications planning in project management?

A. It determines who should be placed on distribution lists

B. It determines what messages should be communicated at the watercooler

C. It identifies who needs to receive project information, what information they need, and how it will be distributed

D. It defines the project scope statement, schedule, and budget

35 / 42

What is the typical purpose of the project steering committee in a meeting?

A. They generate new ideas regarding the project

B. They perform daily updates on agile projects

C. They help to ensure the project stays on track and assist in resolving major issues

D. They discuss how a product works and present prototypes

36 / 42

What is the most effective reporting tool to use for your executive team?

A. Status reports

B. Project management plan

C. Project Dashboard

D. Project site

37 / 42

What type of meeting is the project status meeting?

A. Informative

B. Collaborative

C. Decisive

D. None of the above

38 / 42

What kind of communication is helpful when dealing with geographically dispersed teams?

A. Synchronous communication

B. Asynchronous communication

C. Written communication

D. Verbal communication

39 / 42

Which type of meeting is typically used to inform stakeholders of the project’s progress?

A. Workshops

B. Kickoff Meetings

C. Project Status Meeting

D. Brainstorming

40 / 42

What type of meeting is a Steering Committee Meeting according to the CompTIA objectives?

A. Collaborative

B. Informative

C. Decisive

D. None of the above

41 / 42

Which of the following demonstrates the correct sequence of meetings in an Agile methodology according to the text provided?

A. Initial product backlog, Sprint planning, Backlog refinement, Daily standups, Retrospectives, Review Meetings

B. Sprint planning, Initial product backlog, Daily standups, Backlog refinement, Review Meetings, Retrospectives

C. Initial product backlog, Sprint planning, Daily standups, Backlog refinement, Review Meetings, Retrospectives

D. Initial product backlog, Backlog refinement, Sprint planning, Daily standups, Retrospectives, Review Meetings

42 / 42

Which of the following statements about meeting types in project management is true according to the provided text?

A. The brainstorming meeting is a decisive type of meeting.

B. Demonstrations and presentations are also known as collaborative meetings.

C. The project steering committee meeting is an informative type of meeting.

D. Standups are typically performed daily and are an informative meeting type.

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8. Communicating the Plan

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